It is crucial to back up any data which is stored electronically. Can you imagine what would happen if your systems were struck down by a virus which wiped or disabled it entirely? How would a hard disk failure or even an accidental deletion affect your vital information?
There are many and various ways in which data loss can occur. There is the obvious physical failure of the computer or hard drive. Hard drives will not last forever so provision needs to be made for keeping hold of all the important information installed on them.
Data loss can also happen due to a power spike or failure. A power surge can destroy your computer and a failure can cause you to lose unsaved information.
Lastly, the one which we all worry about is a nasty virus attack. All computer users need to invest in good quality virus scanning protection and to keep this updated.
Here are five of the most reliable ways in which you can back up your company’s information, and save yourself a world of trouble.
Via the cloud: Saving your important documents and information virtually is one of the greatest breakthroughs in recent times. The user-friendliness of this approach is excellent and through having vital files saved in a cloud based system, it is therefore far easier to get access to these wherever in the world you are as they are not saved locally on one computer. There are companies that can do this for you; alternatively, web cloud services like Google Drive and JustCloud are excellent tools as well. See why you should use cloud services.
DVD/Blu-Ray burners: Burning everything to disc is a faithful tried and tested way in which to save important information. Discs can also help in the event of a virus wiping your computer as you can reinstall the operating system through back up discs. Traditional DVD can hold up to 4.7GB or 9.4GB on dual layer DVDs. If you have upgraded to Blu-Ray then you know that standard BDR’s hold up to 25GB.
A second hard drive: Another tried and tested method of ensuring data is backed up is by copying it to another hard drive on your business network. You can then use software to copy this to another disc or network. This is a good way to save information as if you lose one computer then your information will still be accessible through another.
This is easy to do if you are not so knowledgeable in this area and it is also not very time consuming. However, if you misplaced your hard drive or discs, you would obviously not be able to get them back. This is why cloud based storage is perhaps the best way to go for complete peace of mind.
Virtual hosting services: There are many virtual hosting services to choose from online and you must see which one best suits your needs, the needs of your company and also the one which makes the most financial sense. Virtual hosting is essentially another form of cloud based operation.
USB stick: In the case of backing up a few files or personal information then the humble USB stick must not be discounted. Obviously due to storage limitations this method is not ideal for huge files; however, its importance for smaller jobs must be recognised.
Clive Young is a writer who loves the telecommunications industry. He is currently fascinated with cloud computing companies, such as Macquarie Telecom Group Limited.